FirePrograms has extended security settings to allow more flexibility in the level of responsibility assigned to each user account.  Many departments assign members responsibilities in FirePrograms Software based on that member’s rank or function with the department.  For example, a member with the Rank of Firefighter may only be given permission to Insert a new Incident Report record, but not be allowed to view, change, or delete records, whereas a member with the Rank of Captain would have a wider range of responsibilities in various modules throughout the program.  To make creating user accounts easier, templates for the various responsibility levels can be created, then cloned as needed.

Creating accounts and assigning security rights and security admin:

1. Open System Setup (either from the desktop icon or click Options>Configure FirePrograms).

2. From the Select User Account screen, click Insert.

3. Under User Information, enter a name in the Username field, i.e.: Firefighter or Captain.

4. Create a password so you can log in and check your settings later (you do not need to associate a LookUpID to this account since no one will be using it as a user account to enter information into the database).

5. Click on each section on the left, General Settings, Other Settings, EMS, Incident Reporting, etc. and select the applicable settings for this level user.

6. When you get to Security Rights, check the box next to each function you want to assign to this level user.  If you were creating a “Firefighter” account that only has Insert rights for Incident Reporting, check only the insert box in the Incident section. 

7. Under Security Admin, select the applicable features for the account. In our example of Firefighter, none of these options would likely be checked.

8. After finishing the selections, click OK to save this new template account.

9. Close the Select User Account screen, then exit the program.

10. Open FirePrograms and log in to the new account to check the settings.*

*If the desktop has no icons, you can create a new icon for the appropriate modules (see Tip of the week Volume 1, Issue #1 for Creating Desktop Icons within FirePrograms). If the account has multiple permissions which requires access to multiple modules, then click Options>Configure FirePrograms to open the Select User Account screen. Find the account under which you are logged in and double-click it. Highlight General Settings then click the Create/Restore Default Desktop to return all of the original icons to the desktop.